The Registrar's Office is responsible for maintaining students' academic records. This office coordinates registration for each fall and spring semester, scheduling of classes and juries, statistical reporting, transcript preparation and issuance, class and grade rosters, and directory preparation. The office also completes necessary forms for the Veterans Administration.
Notesmail
The official method of communication for the Conservatory is through your SFCM email account. You are expected to check this account regularly. You may reach the login page by visiting
www.notes.sfcm.edu. You will also be expected to visit the Student Info page on a regular basis. The link for this page is at the top of
www.notes.sfcm.edu. If you are having any issues with your account please contact
Brann Mitchell.
Degree and Enrollment Verification
The San Francisco Conservatory of Music has authorized the National Student Clearinghouse to provide degree and enrollment verifications.
Visit either of the following websites:
Web:
www.studentclearinghouse.org or
www.degreeverify.org
The National Student Clearinghouse can be contacted at:
Fax: 703.742.4239
E-mail:
service@studentclearinghouse.org
Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171
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Returning students are allowed to pre-register for classes. All students must meet with his/her faculty advisor before registering. For those students who did not pre-register in the fall or for incoming spring students, registration will be on January 15th. Currently, students are only able to register for classes in person. Please keep in mind that there is a late registration fee of $75. These dates and general times for faculty advising and registration may be found on the
Orientation Schedule. Individual appointments are only assigned for fall registration. Spring registration will be available on a first-come, first-serve basis.
To help you prepare for registration take a look at the class schedule in the left menu bar.
Faculty Advisors
Each student is assigned a faculty adviser by the Registrar's Office. Your faculty advisor will assist you in choosing appropriate classes according to your curriculum. You will receive an email with your advisor assignment in December.
Keep in mind that it is ultimately the student's responsibility to know and satisfactorily complete the requirements for the degree, diploma or certificate programs in which they are enrolled.
Transfer Credit
If you have taken courses outside of the Conservatory for which you would like to receive credit make sure to have an official copy of your transcripts mailed to the Conservatory and email a course description to
rap@sfcm.edu. Ruby Pleasure, International and Transfer Student Advisor will assess your transcript to see if he course is transferable at the Conservatory. You must have received a 'C' or higher in order to receive credit.
We also give credit for AP Exams and CEEB test scores.
For more information regarding transfer credit policies according to your degree please review the General Information section of the Collegiate Catalog under Transfer Students.
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International student questions?
Contact:
Ruby Pleasure, International Student and Transfer Student Adviser
rap@sfcm.edu
415.503.6228
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Student Right-to-Know
The Student Right to Know Act (follow the link for regulations) requires that institutions receiving Title IV funding disclose certain information to all enrolled students.
Entitled information and location:
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Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
For more information visit the Department of Education FERPA page.
The Conservatory affords each student the opportunity to:
- Request to inspect and review the student’s educational records.
Students should submit a written request to the Registrar that
identifies the record(s) they wish to inspect. The Registrar will
notify the student of the time and place where the records may be
inspected.
- Request the Registrar to amend the student’s educational records
to the extent that the student believes is inaccurate. A written
request must be made to the Registrar. The request should include all
information which identifies the part of the record the student wants
amended and why the student believes the record to be inaccurate. In
the event that the Conservatory decides not to amend the record, the
student will be advised of his/her right to a hearing.
- Consent to the disclosure of personally identifiable information
contained in the student’s educational records, except to the extent
that FERPA authorizes disclosure without consent. Exceptions which
permit disclosure of student records without consent include:
disclosure to the Conservatory officials with legitimate educational
interests, to external entities per subpoena, to other institutions of
higher education to which student may be an applicant, to parents under
certain circumstances and to protect the health and safety of the
Conservatory community.
- “Directory Information” may be released at the discretion of the
Conservatory. Under FERPA, students have the right to withhold the
disclosure of the information listed below:
Name
E-mail address
Address
ID photo
Telephone numbers
Enrollment status
Fax number
Student Profile Statement
Date of graduation
Dates of attendance
Degree program
If students wish to
prevent disclosure of this information, please notify the Registrar’s Office in writing.
To allow disclosure of non-directory information to an individual the Registrar’s Office provides a
FERPA Release Form. This form will be in students’ registration packets, but is always available online and in the Registrar’s Office.
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Veteran Educational Benefits
General questions and eligibility:
www.gibill.va.gov
If you have been approved for education benefits the following information must be provided to the Registrar for certification:
VA File Number
SSN#
Chapter Number
Certifications will be sent immediately after registration.
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Contact Information:
Erika Johnson, Registrar
emj@sfcm.edu
415.503.6297
Hilary Schwartz, Assistant to the Registrar
hilary.schwartz@sfcm.edu
415.503.6292
