Development Associate - Bay Area Vocal Academy (ends 10/31)
Bay Area Vocal Academy (BAVA) is seeking a Development Assistant to help establish consistent, efficient, and effective fundraising and patron management efforts. The position reports to the BAVA Co-Directors, and works closely with BAVA’s Treasurer, Work Study Students, and Board of Directors in supporting and building out the organization’s development efforts.
This is a part-time position (approximately 5 hours/week).
Experience in development in a music organization or related field
Excellent writing, organizational, and communication skills
Arts education experience preferred
An understanding of and interest in supporting BAVA’s mission to train and empower middle school and high school vocalists, the next generation of talented singers
Grant research--identify opportunities that are a match for BAVA
Grant writing--prepare and submit grant applications
Grant reporting--provide information required by any awards received and updates to funders
Donation tracking and data collection
Generate and personalize donor acknowledgments and nonprofit tax deduction letters
Fall and Spring appeal--organizes, produces, and tracks gifts in twice-yearly appeal process
Donor stewardship--attends BAVA concerts, receptions, and events
Researches and pursues appropriate corporate partnerships
Assist with identifying, creating, and implementing new development strategiesMay require contacting and working with development offices of other performing arts/music organizations
The Development Assistant is paid at a rate of $25/hr. This is a part-time, non-exempt position. Hours are flexible, and some evening/weekend time may be required for performances and other events.
Email a cover letter, resume, and a list of three references to Rhoslyn Jones and Justin Montigne, Co-Directors, at firstname.lastname@example.org, by Friday, September 28, 2018.
Bay Area Vocal Academy is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, marital status, or sexual orientation.
Rentals Manager - First Unitarian Universalist Society of SF (ends 11/1)
The rentals manager oversees the rental of the building for inside and outside groups, including being the single point of contact for rental groups, contractual agreements, and scheduling and overseeing the custodial staff. A key feature of your work at the church will be improving our communications of Unitarian Universalist principles and values to our clients, and reinforcing those commitments with fair rates and support. Will work closely with other staff who handle church member reservations, an important complementary use of our space. Also: billing, information technology, and ministry. Reports to: Director of Finance & Administration. Directly supervises: 3 FTE custodial staff who do event setup, cleanup, as well as open/close the building. Classification: Exempt Part-time (20-25 hrs/wk) position; evenings & weekends; generous benefits.
Ethics and Values: Honours the core values of the Unitarian Universalist tradition, treating others with respect and kindness, with clear and thoughtful communication.
Initiative: Is reliable, acts with autonomy and takes initiative without being prompted by others.
Management and Leadership Skills: Is able to supervise staff, effectively recruit custodial team members, and arrange scheduling with an unbiased attitude. Establishes good working relationships with others, works well with people from diverse backgrounds.
Attention to Detail: Consistently attends to the many small details required, resolves unanswered questions needed to address problems, keeps the larger picture in mind.
Financial competency: Is able to calculate rental fees based on policy guidelines.
Technical Expertise: Experience and/or aptitude with operating audio-visual equipment and kitchen equipment. Familiarity with building opening and lock-up procedures. Basic computer skills (e.g. scheduling and e-mail). Knowledge of reservations software and online calendaring tools preferred.
Time Management: Responds to queries promptly, uses time effectively and efficiently, respects the time of others.
Work Schedule Flexibility: Position is intended for evenings and weekends, the busiest time for rentals. Interested applicants should expect to be on-site at least two evenings per week, between Wednesday- Saturday.
Communication Skills: Aptitude for clearly providing information about building layout and safety to others. Communicates warmly and efficiently with members and friends of the congregation and outside rental clients.
Coordinate with the Administrator to schedule the use of the facility, including room bookings for congregational events and external rentals, according to policy guidelines.
Meet and correspond with external rental groups to discuss space usage requirements, sign contracts, and receive payments.
Coordinate with other staff to ensure accurate and thorough documentation of rental contracts, reservation needs (e.g. audiovisual equipment and and support), and payments.
Track room bookings and invoicing in reservations software (EMS) and in online calendar to ensure the information is up-to-date and accurate.
Arrange for furniture and equipment set-up to the specifications of rental groups.
Arrange the schedules and work of the custodial team so that set-up, routine cleaning, and security are provided for church events and rentals.
Support the Administrator in ensuring the space use contract is up-to-date and reflects current policies.
Review UUSF rentals pricing compared to similar venues to ensure rental rates are competitive and match the market.
exempt part-time, $2500 per month
Interested applicants should send a resume and cover letter to email@example.com
Brand Ambassador/Retail Trainee - Steinway & Sons (ends 11/1)
This is an entry level opportunity for a competitive, self-starter interested in building a career at Steinway & Sons, the maker of the world’s finest pianos. As part of a 12-24 month rotational program, this role provides a hands-on learning environment, with the guidance, mentoring, and support necessary to achieve future advancement. This role is responsible for supporting sales and marketing efforts within an assigned territory and requires an outgoing and engaging personality and the ability to connect and build relationships with potential customers within the market. This role requires a highly organized, detailed individual with strong communication skills who can effectively represent the Steinway & Sons brand. Successful candidates will be considered for internal placements in a US showroom following completion of the program.
Associate’s or Bachelor’s degree. 0-2+ years of experience in sales, customer service, events management or related role. Geographic flexibility to work in the US. Piano or music experience/background preferred.
Assist in building annual events calendar and support the planning and implementation of events and programs. Identify opportunities to build new prospects within assigned markets.
Submit cover letter and resume to firstname.lastname@example.org
Music Operations Manager - San Francisco Opera (ends 11/4)
Working with the Associate Operations Director and the Chorus and Dance Personnel Manager, manage aspects and issues of the Chorus and Ballet including, but not limited to: budgets, scheduling, payroll, annual contracts; collective bargaining agreement compliance; as well as other general music-related logistical matters undertaken by the Operations Department.
EDUCATION: Bachelor’s Degree or equivalent, familiarity with choral music and opera repertoire.
EXPERIENCE: Minimum two (2) years experience with management of a chorus or similar performing group
PREREQUISITE SKILLS & REQUIREMENTS:
Broad knowledge of opera repertoire
Ability to use imagination, originality, artistic experience, and talent related to a variety of management functions.
Experience in setting business objectives and business planning.
Experience as a representative of management in dealings with union matters.
Ability to interpret and apply collective bargaining agreements
Proficiency in Microsoft Office applications; database skills desirable.
Ability to work independently; prioritize tasks; and exercise independent judgment and initiative.
Ability to manage multiple, competing priorities successfully.
Ability to thrive in a fast-paced, rapidly changing environment.
Outstanding interpersonal skills including the ability to interact with all staff in a professional, confidential and tactful manner.
Ability to communicate clearly and effectively, both orally and in writing.
Must perform the functions of the position in a safe manner.
Ability to work some evenings/weekends as necessary.
Supervise the Chorus and Dance Personnel Manager and serve as an additional administrative point of contact for Chorus and Dancer personnel.
Plan, implement, and manage all Chorus and Dancer budget details including:
Provide long range budget planning for Chorus,Dancers, and related budget centers, including children’s choruses.
Coordinate with Finance and Information Services departments on implementation and conversion to upgraded payroll system.
Supervise the processing of weekly payroll in accordance with SFO and union guidelines. This includes the effective operation of payroll systems when the Chorus and Dancer Personnel Manager is absent.
Preparing monthly insurance invoicing and reimbursements, as needed.
Participate in financial research projects, as needed.
Participate in and planning, implementation, and management of short and long-range scheduling:
Work closely with Operations leadership on schedule planning for mainstage productions and ancillary programs, bearing the terms of the collective bargaining agreement in mind.
Liaise with Chorus Director, Dance Master, Costume/Wig Departments, and Rehearsal Department to gather and vet schedule information.
Create Chorus and Dancer schedules and supporting materials for communication with AGMA representatives.
Create Chorus and Dancer schedules and supporting materials for communication with AGMA representatives.
Attend Weekly scheduling meetings with Rehearsal, Production, and Artistic Departments.
Create, print, and distribute/post master, bi-weekly, and daily Chorus and Dancer schedules as needed.
Plan, implement, and manage the process for engagement letters and contracts for Choristers and Dancers.
Plan, implement, and manage the processes for Chorus and Dancer personnel on Tenure Track.
Plan, implement, and manage the Chorus and Dancer Coaching and Career Transition Programs, in accordance with the collective bargaining agreement.
With Artistic Department and Chorus and Dance Personnel Manager, plan, coordinate, and execute Chorus and Dancer auditions.
In consultation with Chorus Master and Chorus and Dance Personnel Manager, participate in the planning and management of Chorus hearings.
Manage and implement Chorus’ special bit roles for mainstage productions and ancillary programming.
Assist in interpretation of AGMA & AFM collective bargaining agreements, as needed, and help ensure compliance with CBA guidelines.
Coordinate and create/process minutes for AGMA Joint Committee meetings.
Participate in the Emergency Evacuation Program, and assist in maintaining safety for Choristers and Dancers by implementing safety protocols when needed.
Plan and manage the procurement and maintenance of Chorus scores and libretti:
Coordinate editions and sourcing with Orchestra Library and Artistic Department.
Assist with preparation of special role music.
Prepare score reviews for AGMA.
Provide coverage at Chorus services.
Plan, manage, and implement contracts and payments for children’s choruses.
Coordinate certain Orchestra-related logistics:
Creation of banda schedules
Instrument purchases, maintenance, and insurance
Assist in the planning, coordination, and execution of certain ancillary events involving the Chorus, Dancers, and/or Orchestra, as assigned.
Draft/edit updated versions of certain collective bargaining agreements
E-mail required job application, cover letter and résumé with salary requirements directly to email@example.com or fax to (415) 551-6297. No phone calls please. San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.
Qualified applicants with arrest and conviction records will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.
Artist Liaison - San Francisco Symphony (ends 11/4)
The Artist Liaison works with the Artistic Planning Senior Manager and Artistic Coordinator with a focus on providing logistical and guest service support for visiting artists.
General knowledge of classical music, performing artists, and/or pop performers required.
One year’s work with a symphony orchestra preferred.
California driver’s license and satisfactory results of a complete background investigation. Candidate authorizes the San Francisco Symphony to conduct including, but not limited to, a credit check, criminal history search, social security trace, motor vehicle report and other such searches as the position applied requires.
Responsible; able to work discreetly, independently and display good judgment in dealing with diverse personalities and potentially difficult situations; neat and professional appearance/manner.
Able to work in a team environment and communicate clearly with co-workers.
Travel industry/service experience desirable. Foreign language desirable.
Must be available to work flexible and long hours, particularly weekends and evenings.
MSWord, Excel, database systems and general office equipment knowledge required.
Coordinate artist transportation from arrival to departure, including setting up schedules for rehearsals, concerts, practice time, airport transfers, and special events. May include driving the Symphony’s car and meeting artists at the airport. Provide Music Director transportation as requested. Responsible for maintenance and care of company car.
Manage dressing room schedule. Set up dressing rooms for guest artists, and then breakdown dressing rooms in a timely manner (includes straightening up, resupplying, cleaning dishes and towels). Communicate with artists and their management. Coordinate with Operations and Orchestra Personnel departments. Manage backstage lists, gathering information from guest artists and SFS staff. Coordinate catering and hospitality as needed or required by artist contract riders. Coordinate with SF Symphony Store staff about cd signings and requesting artist signatures on cd covers.
Provides logistical support for guest artists (draws up schedules, makes travel and accommodation bookings).
Attend regular meetings with Artistic Planning department and monthly full staff meetings. Process all bills pertinent to artist care (gas, gifts, company car maintenance, rental cars, cash reimbursements, etc.). Perform general administrative duties as assigned.
Helps to maintain DSH and GPS artistic records in ArtsVision.
Process expense report.
Occasional department filing.
To apply, please visit our website at www.sfsymphony.org. Under the About Us tab, go to the Careers and Auditions page and click on "Jobs at the SF Symphony." Search for this job and click on "Apply for this Position" to submit your resume, cover letter, and application.